In chaos theory, the term “butterfly effect” describes how a small, seemingly inconsequential detail like the flapping of a butterfly’s wings can cause something colossal like a hurricane.
The butterfly effect has been known to happen in real life: a missing key purportedly contributed to the sinking of the Titanic. For business owners, it is always good to keep the butterfly effect in mind, especially when it comes to the technology they integrate into their workflow. Here are some things to avoid in order to prevent disasters in the future:
- Not having a plan
Technology is, by definition, the application of science in daily life in order to solve practical problems. For example, phones were invented and are continuously being developed to solve communication problems caused by distance. In a business, technology must address a specific problem. It shouldn’t be used just because it’s an available option; otherwise, it will only contribute to higher operational costs.
There must be an overarching plan when adopting certain technologies. Behind employing data management solutions, for one, is the plan to address the need for a more systematic, collaborative, and secure data handling and storage process. A trusted IT services provider can help you develop a critical technology plan as well as manage technology solutions for your business.
- Moving too quickly
With all the available solutions in the market, technology proves to be an alluring trap. Owners of small- and medium-sized businesses (SMBs) may easily lose themselves in all that technology glimmer and find themselves biting off more than they can chew.
While it’s good to adopt new, more efficient technologies in the workplace, it doesn’t mean that everything has to be modernized or upgraded at once. Indeed, doing so is impractical, costly, and unnecessary. The key is prioritization — choose the tasks that will give the company immediate and widespread positive impact.
- Overlooking security
According to the Ponemon Institute, 2018 saw a 4.8% jump in the cost of stolen data: one stolen data record alone costs $148 in fines and damages. This excludes the cost of business SMBs will lose once clients find out that there has been a data breach. It’s therefore paramount that industries have robust security and privacy protection in place not only so they can comply with consumer privacy laws, but also so they can prevent financial problems in the future.
- Foregoing maintenance
Because new malware are being released every day and phishers are always finding new ways to outsmart their victims, it is unwise to leave business systems unguarded. The technology landscape moves at a rapid pace, and enterprises should be able to move alongside it by constantly updating their software and ensuring apps are up to the latest stable versions.
Maintenance also means being critical of current solutions in place. Are the technologies still addressing the issue they set out to address, or do they need to be patched, fixed, or replaced? Are there more efficient or cheaper solutions? Perform routine maintenance of existing technologies to avoid unwanted (and surprising) business paralysis due to breakdowns in technology.
- Not preparing for growth
All SMBs want to grow into more financially stable businesses, and the technology they use should be able to help them realize this vision. Cloud services, for instance, can provide SMBs with the necessary tools to manage their growing computing needs. An outsourced IT department, meanwhile, can help a growing company manage and analyze the increasing data in its repository. As an organization expands, its technology also needs to change, and owners should be aware of the technological adjustments they have to make in order to keep their businesses thriving.
Do you want to make sure that you’re making the right technology choices? It is Xirtix Consulting LLC CEO Nick Dragna’s aim to reduce all technology challenges to two items: Strategy and Process. Wrap our Trademark XCARE Service around your IT solutions to simplify your technology challenges. Get in touch with us today so we can have Your IT. Managed. Period.